Festival

What does your festival cost per visitor at 50, 75 and 100%? Security, medical, permit fees and music rights are calculated for you.

Venue modelSite or floor area (m²)Venue per quote (€, 0 = estimate)Visitors per dayDaysAverage ticket price (€ incl. VAT; 0 = free)

Line-up

Headliners (default €36,000)Mid-size acts (€3,500)Small acts (€2,000)Hotel for the actsLight, sound, video (€, 0 = estimate)Decoration (€)Crew and production (€)Stage (m²)Tent (m²)Food and drinkBar spend per visit (€ incl. VAT)Sponsorship (€)Grants and funds (€)Other revenue (€)Marketing (€; 0 = % of revenue)

Organisation

Own hoursHourly rate (€)Other overhead: admin, fundraising (€)Municipality (permit fee)Contingency (%)Audience revenue lost in bad weather (%)Security (1 per 250, min. 2)Medical (GHOR 1 per 1,000)Buma/SenaFirst editionMy answers may be stored anonymously to improve estimates for others. No name, e-mail or location. Off by default.

Break-even

6348 visitors

32% of capacity

Result at 3000 visitors: -€127,241
Costs: €279,851
Revenue: €152,610
Cost per visitor: €93

All amounts excl. VAT.

Cost per visit at 50 / 75 / 100% occupancy

50%: €17975%: €122100%: €93

max. 20,000 visitors at once on this area

Bad-weather scenario: €55,044 less audience revenue

What does one change do?

Add a headlinerbreak-even +1052 visitors
Ticket €5 higherbreak-even -599 visitors
Production −20%—
Sponsor +€5,000break-even -99 visitors

Line items

Artist fees estimate · 11 acts	−€62,000 low €43,400 · expected €62,000 · high €80,600
Artist travel estimate	−€11,000 low €3,300 · expected €11,000 · high €27,500
Artist catering estimate	−€4,565 low €2,200 · expected €4,565 · high €8,800
Artist hotels estimate	−€7,480 low €3,300 · expected €7,480 · high €13,200
Venue estimate · €/m²/day band for the venue type	−€26,000 low €0 · expected €26,000 · high €58,000
Stage public tariff 2026	−€1,920 low €1,440 · expected €1,920 · high €2,400
Fencing public tariff 2026 · 115 hekken	−€288 low €86 · expected €288 · high €633
Sanitation public tariff 2026 · 40 toiletten	−€4,000 low €2,880 · expected €4,000 · high €7,800
Power public tariff 2026 · incl. fuel	−€1,408 low €1,216 · expected €1,408 · high €1,741
Light, sound, video estimate · estimate per visitor	−€12,000 low €7,500 · expected €12,000 · high €21,000
Decoration estimate	−€5,000 low €3,500 · expected €5,000 · high €6,500
Crew and production estimate	−€10,000 low €7,000 · expected €10,000 · high €13,000
Security public tariff 2026 · 10×12u×1d	−€5,100 low €4,200 · expected €5,100 · high €6,000
Medical public tariff 2026 · 3×12u×1d	−€990 low €882 · expected €990 · high €1,350
Permit fee public tariff 2026 · eindhoven C	−€26,781 low €25,442 · expected €26,781 · high €28,120
Ticket revenue your input · excl. 9% VAT	+€96,330 low €96,330 · expected €96,330 · high €96,330
Ticket fee €0.69 public tariff 2026	−€2,070 low €1,980 · expected €2,070 · high €2,160
Payment costs iDEAL public tariff 2026	−€870 low €870 · expected €870 · high €1,050
Bar revenue estimate	+€41,280 low €28,890 · expected €41,280 · high €53,670
Bar cost of goods estimate	−€12,390 low €8,670 · expected €12,390 · high €16,110
Bar staff estimate · 20% of bar revenue	−€8,250 low €5,790 · expected €8,250 · high €10,740
Sponsorship estimate	+€15,000 low €10,500 · expected €15,000 · high €19,500
Buma public tariff 2026 · on box office	−€7,708 low €7,323 · expected €7,708 · high €8,094
Sena public tariff 2026	−€1,761 low €1,673 · expected €1,761 · high €1,849
Marketing estimate · 17%	−€25,944 low €18,161 · expected €25,944 · high €33,727
Organisation and overhead your input · 400u×€60	−€29,000 low €29,000 · expected €29,000 · high €29,000
Contingency estimate · 5%	−€13,326 low €9,328 · expected €13,326 · high €17,324